5.2.1 Executive Committee

Section 5: Board Committees
5.2 Standing Committees and their Terms of Reference
5.2.1 Executive Committee

Date initially approved: May 14, 2008
Date revised: June 26, 2024

Members

Chair, Vice-Chair, Past-Chair, President, Secretary
Ex Officio: Corporation of Owners Chair

Term of Office

Chair appointed for two years; Vice-Chair appointed for a minimum of one year; Past-Chair appointed for one year.

Duties

The major responsibilities of the Executive Committee are to provide executive oversight on behalf of the Board and to support the Board by ensuring that it has effective tools for conducting its business including:

• Recommending an annual process for developing and reviewing the College’s strategic plan.
• Receiving annual reports from the President with respect to executive priorities.
• Developing and proposing an annual work plan for the Board.
• Periodically reviewing the Board’s committee structure and recommending adjustments where necessary, and recommending the assignment of Board Members to the various committees of the Board.
• Facilitating an annual assessment of the effectiveness of the Board and its committees.
• Conducting exit interviews for retiring members of the Board.
• Periodically reviewing and recommending good governance practices to the Board.
• Acting on behalf of the Board when necessary to deal with emergency issues which may arise between Board meetings and which require action.
• Dealing with duties or matters delegated to it by the Board in the intervals between meetings of the Board.
• Dealing with issues or matters which may arise and for which a specific committee of the Board is unavailable or had not been struck.
• Receiving recommendations, observations or concerns from Board Members.
• In executive session without the President, recommending to the Board, consulting with the Corporation of Owners, objectives for the performance of the President; in executive session without the President, at least annually reviewing the President’s performance and all policies governing the President; and, making recommendations to the Board concerning the President’s performance and compensation.

Reporting

The Executive Committee shall report to the next regular meeting of the Board for ratification of decisions it makes on behalf of the Board.