7.2 Procedure for Appointment of the Dean

Section 7: Human Resources
7.2 Procedure for Appointment of the Dean

Date initially approved: March 13, 1996
Date revised: May 3, 2000; December 13, 2000; January 10, 2001; January 9, 2008; June 27, 2018; April 2025

1. Where possible, the process for the appointment of a new Dean should begin eighteen months before the expiration of the incumbent’s contract. The President will advise the Board, faculty, staff and Campion College Students Union (CCSU) of their intention to constitute the Search Committee (“the committee”). The President will establish a budget for the search and outline guidelines for the operation of the committee. The President will take action to review and, if necessary, update or delegate a review of the position description for the Dean, to the committee.
2. The President will constitute the committee and meet with them outlining their responsibilities and accountabilities including the development of a timeline for the overall search process.
3. The committee will normally consist of a student of the college (ideally the student representative to Faculty Forum), a lay member of the Board of Regents (not faculty, staff or student representative) chosen by the Board, two faculty members elected by the faculty, a staff member elected by the staff, a representative of the President appointed by the President, and a member of the Corporation of Owners chosen by the Corporation.
4. Once the committee has been constituted, it will select one of its members to act as Chair. The Chair will arrange for a memo to be sent to the Board, faculty and staff of the College stating the composition of the committee and outlining the next steps in the search process.
5. The committee will advertise the position. The advertisement will indicate that candidates should support and be actively willing to promote the vision and mission statements of the College and its Jesuit identity. The compensation for the position will also be set out.
6. The position will be advertised among tenured faculty of the College.  It will also be open to qualified Jesuits (including those from outside the College). The committee has the discretion to extend the initial deadline for applications.
7. After the final deadline for applications has passed, if the committee believes there are no qualified applicants it may proceed to advertise the position outside the College.
8. Candidates will submit a cover letter, curriculum vitae, a one-page direction and vision statement, and names of three At least one reference from outside the College and one from outside of the University of Regina.
9. The committee will review applications and will prepare a short list of candidates to pursue.
10. Short listed candidates will be interviewed by the committee and also interviewed by the President at this time. Candidates will be expected to make a presentation to the College. The committee may seek additional references beyond those provided by a candidate if it deems it necessary.
11. The committee will consult the faculty and staff about the candidates on the short list after presentations have been completed.
12. The committee will make a recommendation to the President. The report of the committee to the President will consist of the short list of candidates accompanied by summary assessment of each candidate by the committee. The committee does not have to recommend a single preferred candidate in its report and could consider the efforts put forth as a failed search.
13. The President may determine a nominee for the position of Dean from the committee’s short list of candidates. That nominee will be recommended by the President to the Corporation of Owners for its approval and thereafter to the Board for their approval. The Board of Regents will task the President with making an offer to the successful candidate for the position of Dean for a term of five years.
14. The Board of Regents will appoint the Dean for a term of five years upon the candidate’s acceptance of the President’s offer of employment. The incumbent Dean is eligible to be re-appointed to the position after the expiry of the term.
15. The President announces the appointment of the new Dean.