3.5.12 Receiving Delegations at Meetings

Section 3: Board Operational Policies and Procedures
3.5 Conduct of Meetings
3.5.12 Receiving Delegations at Meetings

Date initially approved: December 12, 2007
Date revised: May 12, 2010; June 29, 2020

Decisions on whether or not a delegation shall be permitted to meet with the Board should be determined by the Board Chair and the President. If a delegation is to make a presentation to the Board, it shall normally be done under the following conditions:

a) The material or brief shall be made available for distribution with the regular agenda material for the Board meeting.
b) A specific time limit shall be established, in advance, for the presentation and discussion.
c) Following the presentation and discussion, the delegation will retire and the Board shall make whatever decisions are necessary in absence of the delegation.
d) For emergent situations, the Board Chair and the President shall have the authority to waive any or all of the above conditions.