3.8 The Secretary to the Board

Section 3: Board Operational Policies and Procedures
3.8 The Secretary to the Board

Date initially approved: October 8, 2008
Date revised: June 26, 2024

Campion College By-Law 2.13 states: “Where desirable, the Board may appoint a Secretary who need not be a member of the Board.”

The duties of the Secretary include:

a) In consultation with the Chair prepare and distribute agenda and appendices in accordance with 3.5.10 and 3.5.11;
b) Attend all regular meetings of the Board and record the minutes;
c) Prepare a summary of the minutes for the Chair of the Board prior to circulation;
d) Distribute agenda, appendices and Board meeting minutes five (5) business days prior to a Board meeting;
e) Be custodian of all official documents of the Board, under the general oversight of the Chair;
f) Carry out other duties as may be assigned by the Chair in consultation with the President.