4.1 Conflict of Interest

POLICY:  Conflict of Interest
CODE:  4.1

Date Initially Approved: May 9, 2007
Date Revised:

Campion College is a federated College of the University of Regina.  The Board of Regents  serve in a fiduciary capacity,  exercising  direct stewardship, guiding the College in the pursuit of academic excellence and, therefore, have a responsibility to avoid conflicts of interest in the performance of their duties through disclosure and absenteeism from voting, or such other actions as may be appropriate.

In exercising their powers and discharging their duties, as members of the Board of Regents, Board members shall act honestly and in good faith with a view to the best interests of the College and exercise the care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances. 

The purpose of this policy is to establish a mechanism for identifying and addressing conflicts of interests, whether real or perceived, so that the College’s interests and reputation will be maintained in the best possible light.  Conflicts of interests should be avoided whenever possible.

A conflict of interest exists whenever an individual’s private interests interfere or conflict in any way (or even appear to interfere or conflict) with the best interests of the College.  A conflict of interest is prohibited as a matter of policy.  Conflicts of interest may not always be clear cut.  Conflicts of interests may take many forms.  Examples include, but are not limited to cases in which a Board member:

  • contracts with the College as a supplier of materials, equipment or services or otherwise becomes involved in the College’s business processes for their own personal gain.
  • is a party to a decision on the part of the College to enter into a contract that may enhance a family member’s financial interests.
  • makes extensive use of the College’s or University’s resources to further his or her own personal interests.
  • uses information, acquired in the course of the College’s activities that is not in the public domain to advance the Board member’s  personal interests.
  • accepts gifts, gratuities, or services where acceptance might influence a Board member’s judgment regarding the business of the College.

A Board member shall be required to disclose a conflict of interest where it exists or where it may reasonably be perceived to exist.  A trustee who becomes aware of a conflict or potential conflict should, as soon as practicable bring it to the attention of the Chair of the Board.  The Chair of the Board, with input from the Board as appropriate, shall determine whether a conflict exists (except in the case of conflicts involving the Chair, where the Executive Committee shall decide).  All disclosures of conflict shall be maintained in confidence.  The decision on any conflict shall be recorded in the minutes.

Each Board member shall be required, initially upon appointment to the Board of Regents and then upon re-appointment, to acknowledge their agreement to comply with the Conflict of Interest Policy.

Where a potential conflict of interest exists, the Board member shall not participate in any Board decision or process that involves a conflict of interest, but instead shall declare a conflict of interest and then remove themselves from the decision or process in question.

The Policy on Conflict of Interest is adopted for the guidance of the Board of Regents and is to be enforced solely by the Board of Regents.