3.1 Terms of Reference for the Board of Regents

CAMPION COLLEGE BOARD OF REGENTS 
POLICY:  Board Operational Policies and Procedures/Terms of Reference for the Board of Regents
CODE:  3, 3.1 , 3.1.1

Date Initially Approved:  March 12, 2008
Date Revised:


3    General Charge to Board of Regents and officers

When exercising their powers and discharging their duties every Board member and officer of the College shall:

a)   Act honestly and in good faith with the view of the best interests of the College;

b)   Exercise due care, diligence and skill that a reasonably prudent person would in comparable circumstances; and

c)   Uphold the values of integrity, compassion, justice and understanding.

3.1    Terms of Reference for the Board of Regents 

Members of the Board of Regents Campion College are appointed or elected according to the General By-Law No. 4/47 1.01 and 1.02. The Board consists of:

The President of the College, ex officio;
The President of Campion College Students’ Union or designee, ex officio;
The Dean of the College, ex officio;
The Executive Director of the College, ex officio;
One member of the faculty and one member of the staff of the College
Three members of the Society of Jesus
One member appointed by the Archbishop of the Archdiocese of Regina
Seven members elected by the members of the College
The Past Chair of the Board of Regents, ex officio, for a period of one year in the event of serving two consecutive terms as described in 2.02.

The Secretary of the Board is appointed by the Board and is the Secretary to the President

Duties

The management, administration, and control of the property, revenues, business, appointments and affairs of the College are vested in the Board in a manner consistent with the mission of the College. The Board is the trustee of the College and is the final centre of authority and accountability pertaining to those matters found within the Legislation and the By-Laws.  Board members work with the Chair and the President to ensure that the Board functions effectively and meets its obligations and responsibilities. 

Board Governance and Operations

1.   To consider the best interests of the College above those of any interest or external constituency or individual.

2.   To defend the autonomy and independent nature of the College and its federated relationship. 

3.   To maintain the highest ethical standards and never allow any personal conflict of interest to exist undeclared and unmanaged.

4.   To be aware of the difference between matters of broad policy (Board responsibility) and matters of administration (President’s responsibility).

5.   To assess regularly the performance of the Board and its members and to identify skills needed on the Board and candidates who could bring those skills.

Executive Oversight

6.   In a collaborative manner with the Corporation of Owners and subject to the approval of Corporation of Owners and by two-thirds majority,  appoint the President of the College.

7.   In a collaborative manner with the Corporation of Owners and subject to the approval of the Corporation of Owners, appoint the Dean of the college on the recommendation of the President of the College.

8.   To monitor and assess the President’s performance.

Resource Management

9.   To provide for the management, administration and control of the business, appointments, and the affairs of the College according to Legislation and By-Laws of the College.

Strategic Direction and Support

10.   To provide stewardship and ensure that the College’s actions support the vision, mission and goals of the College as a Catholic community of learning in the Jesuit tradition, providing a liberal arts education dedicated to the development of the whole person – intellectually, spiritually, and socially – for service within contemporary society.

11.   To recognize that although the vision and mission of the College may not be unique, the approach to learning in the Jesuit philosophy of “Cura Personalis” or “Care of the Whole Person” and the call to do “More” in contemporary society as empowered by Christ distinguishes the College within the University setting. 

12.   To provide oversight, approval and participation in the strategic direction and plans of the College.

13.   To support and monitor the implementation of the strategic plan and call for action as required.

Communication

14.   To foster openness and trust among the members of the Board, administration, faculty, staff, students, the Catholic community, other faith communities, the University of Regina, the provincial government and the public at large.

15.   To seek to be informed about the College and its role within the broader community.

16.   To express freely one’s position on Board matters, but to support Board policies and programs once established.

17.   To promote and advocate on behalf of the College by communicating to the wider community about the College’s vision, mission, culture and strategic direction.

18.   To recognize that the President is the primary spokesperson for the College and that the Board Chair speaks on behalf of the Board.


3.1.1    Relationship between the Board of Regents and the Corporation of Owners

19.   The Corporation of Owners acts as the ultimate keeper of the vision of the College in its expressed responsibility to the Archdiocese of Regina and the Jesuit Provincial; in this regard the Corporation of Owners approves the appointment of Board members, the President, the Dean, and may act as a final arbiter regarding issues that cannot be resolved at the Board of Regents’ level.  However, this latter is expected to occur rarely if at all.

20.   A special collaborative relationship is maintained with the Corporation of Owners based on respect for tradition while together forging the future of the College.