1.1 Legislation and By-Laws
CAMPION COLLEGE BOARD OF REGENTS
POLICY: Legislation and By-Laws
Date Initially Approved: 1917
Date Revised: May 25, 2009
1.1 LEGISLATIONS AND BY-LAWS
An Act to Incorporate The Catholic College of Regina
(assented to December 15, 1917)
WHEREAS Right Reverend Olivier Elzear Mathieu, Archbishop of Regina, Reverend George Daly, C.SS.R., priest, and Reverend George Grandbois, bursar of the archdiocese of Regina, all of Regina in the Province of Saskatchewan, have presented a petition praying for the incorporation of a college to be conducted under the authority of the Roman Catholic Church: and
WHEREAS it is expedient to grant the said prayer: Therefore his Majesty, by and with the advice and consent of the Legislative Assembly of Saskatchewan, enacts as follows:
1. The Right Reverend Olivier Elzear Mathieu, Reverend George Daly and Reverend George Grandbois, and such others as shall hereafter from time to time be associated with or substituted for them shall be and are hereby constituted a body corporate and politic under the name of "The Catholic College of Regina," and shall under said name have power to establish, maintain and conduct at the City of Regina a college and school or schools where students may obtain a liberal education in the arts and sciences, and to promote the study, practice and knowledge of such arts and sciences, and for such purposes formulate courses of study and rules of discipline for the students and provide for the delivery of lectures and the holding of exhibitions, classes and conferences calculated directly or indirectly to advance the cause of education whether general, professional or technical: to award certificates and diplomas for merit and efficiency and to appoint such professors, associate professors, lecturers, instructors, and other officers and servants as may be necessary to carrying into
effect the objects and purposes of the corporation, and to cancel or rescind such appointments at pleasure.
Powers of College
2. In addition to the powers, rights and privileges conferred upon or vested in corporations by the laws of Saskatchewan the said corporation shall have full power and authority:
May hold land etc.
(a) to acquire by gift, devise, purchase, exchange, lease or otherwise, real and personal property of any and every nature and kind whatsoever and to possess, hold and enjoy the same as owner: Provided however, that the said corporation shall not acquire or hold as purchaser any land (except for the actual use and occupation of the corporation, or for the purposes of the corporation), exceeding in the whole at any one time the annual value of five thousand dollars, and that lands, tenements or hereditaments acquired by gift, devise or bequest and not required for the actual use and occupation of the corporation, or for the purposes of the corporation, the annual value of which together with the other land of the corporation exceeds five thousand dollars, shall not be held by the corporation for a longer period than seven years and within such period the same shall be absolutely disposed of by the corporation, and in case of failure to dispose of the same within such seven years such land shall revert to the Crown in the right of the Province.
May dispose of land etc.
(b) to sell, mortgage, lease, exchange or otherwise deal with or dispose of its real and personal property or any portion of either and with the proceeds thereof to acquire other real and personal property to such extent as may be deemed advisable or desirable, and to make and execute all necessary or proper conveyances, transfers, or other instruments for carrying the same into effect;
May invest in property or security
(c) to invest all or any sums of money belonging to the corporation in any property or security whatsoever for the use and purposes of the corporation;
May acquire pledged property
(d) to acquire, take possession of and hold as the corporation may deem proper all such property (real, personal or mixed) as may at any time be mortgaged hypothecated or pledged to the corporation by way of security or conveyed to it in satisfaction of obligations or debts due or owing to it from any person, firm or corporation:
Provided that the corporation shall sell any real estate required in satisfaction of any debt due to itself within seven years after such acquisition unless such term is extended by Order of the Lieutenant Governor in Council, otherwise such real estate shall revert to the Crown in the right of the province;
May borrow money
(e) to borrow from any person, firm or corporation such sum or sums of money as may be found or deemed to be necessary for the purposes of the corporation and to secure any loans to the lender or lenders by bills of exchange, promissory notes, mortgages or any other instrument or instruments that may be required or deemed necessary or desirable by the lender or lenders;
May erect buildings
(f) to acquire, by purchase or otherwise, build and erect and to manage and conduct all such halls, houses and other buildings as may be found or deemed necessary or convenient for carrying on the educational work of the corporation, including the organization, conduct and management of boarding schools, houses and halls of residence for students;
May collect fees
(g) to fix, charge and collect fees for any services rendered by the corporation, including fees for the instruction and for the board and lodging of students;
(h) to make and enter into treaties, contracts and arrangements for affiliating with the said corporation and its educational work any other schools and colleges.
Others may become members
3. The persons named in the first section hereof may with the consent of any other person or persons of the Roman Catholic faith, resident in the Province of Saskatchewan, declare such person or persons to be member or members of said corporation; and thereafter such person or persons shall for all purposes be a member or members of said corporation.
Members may resign
4. Any of the persons named in section 1 hereof any other person who has become a member of the said corporation under section 3 hereof may by writing under his hand, resign his membership in said corporation, and from and after the receipt of such resignation by the corporation, such person shall cease to be a member of said corporation.
Council of Management
5. The affairs of the said corporation shall be managed by a council composed in the first instance of the persons named in section 1 hereof; the council shall have power to make rules and regulations for the management of the affairs of the corporation, and for the election of successors to said persons as members of said council.
Exemption from Taxation
6. All property (real and personal) of the said corporation now or hereafter acquired shall while used for college purposes be exempt from all taxes, rates, levies and assessment of every nature, and kind save and except special frontage assessment taxes under part XII of The City Act.
GENERAL BY-LAW NO. 7/2009
A By-Law relating generally to the activities and affairs of the College.
1.01 ACTIVITIES AND AFFAIRS
The activities and affairs of the Corporation shall be managed and Controlled by a Council, as defined under The Act to incorporate The Catholic College of Regina (1917 Second Session Chapter 76 Province of Saskatchewan.) which Council shall be elected by members of the Corporation at General Annual Meetings of the Corporation.
1.02 MEETINGS OF THE MEMBERS OF THE COUNCIL
A General Annual Meeting of the Members of the Council shall be held at such time in each year and at such place as the Council may from time to time determine.
1.03 EXTRAORDINARY MEETINGS
Extraordinary meetings of the Members of the Council shall be held from time to time at such time and place as the Council may determine.
1.04 NOTICE OF MEETINGS
Notice of the time and place of each meeting of the Members of the Council shall be given in the manner provided in Section Four (4) not less than one (1) day before the date of the meeting to each member specifying the place, the day and the hour of the meeting and in the case of an extraordinary meeting shall state the nature of such business in sufficient detail to permit the Member to form a reasoned judgment thereon.
1.05 NON-RECEIPT OF NOTICE
Non-receipt of notice by any member of the Council shall not invalidate the proceedings of any Annual General Meeting.
1.06 MEETINGS WITHOUT NOTICE
A meeting of the members of the Council may be held without notice at any time and place if all the members entitled to vote thereat are present in person or represented by proxy or if those not present or represented by proxy waive notice of or otherwise consent to such meeting being held.
A quorum for the transaction of business at any meeting of the Members of the Council shall be three members present either personally or by proxy.
1.08 CHAIRMAN AND VICE-CHAIRMAN, SECRETARY AND TREASURER OF COUNCIL
A Chairman, Vice-Chairman, Secretary and Treasurer shall be elected as officers of the Council at general Annual Meetings of the Corporation. The Chairman, Vice-Chairman, Secretary and Treasurer are required to be Members of the Council. The term of office for the Chairman, Vice-Chairman, Secretary and Treasurer shall be three (3) years, excepting in the case of a Member of the Council who has been elected to fill a vacancy, in which case such Member of the Council shall act for the unexpired term of the said officer of the Council who has ceased to act. An officer of the Council may serve only two (2) consecutive terms.
The Chairman, with the consent of Members of any meeting at which a quorum is present (and shall as so directed by such Members) shall adjourn the meeting, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place. When the meeting is adjourned for ten (10) days or more, notice of the adjourned meeting shall be given as in the case of an original meeting. Save as aforesaid, it shall not be necessary to give notice of an adjournment or of the business to be transacted at an adjourned meeting.
1.10 SHOW OF HANDS
Any question at a meeting of the Members of the Council shall be decided by a show of hands, a declaration by the Chairman of the meeting that the vote upon the question has been carried or carried by a particular majority or not carried and an entry to that effect in the minutes of the meeting shall be prima facie evidence of the fact without proof of number or any resolution or other proceeding in respect of the said question, and the result of the vote so taken shall be the decision of the Members of the Council upon the said question.
1.11 VOTES TO GOVERN
At any meeting of the Members of the Council every question shall be determined by the majority of the votes cast on the question. Every member of the Council present either in person or by proxy shall have one (1) vote and in case of an equality of votes the Chairman shall be entitled to a second or casting vote.
Every member of the Council entitled to vote at a meeting of Members of the Council may appoint a proxy holder, or one or more alternative proxy holders, who shall be a Member or Members to attend and act at the meeting in the manner and to the extent authorized and with the authority conferred by the proxy. A proxy shall be in writing executed by the Member or his attorney.
1.13 VACATION OF OFFICE
An officer of the Council ceases to hold office when he dies or when he is removed from office by the Members of the Corporation or when he ceases to be qualified for election as a Member of the Council.
A quorum of the Members of the Corporation may fill a vacancy in the Corporation from its ranks to fill a vacancy in the Council regardless of the manner in which the vacancy in the Council occurs.
BOARD OF REGENTS
2.01 BOARD OF REGENTS
There shall be a Board of Regents (referred to as the "Board") composed as follows, namely:
(a) The President of the College, ex officio;
(b) The President of Campion College Students' Union or designee, ex officio;
(c) The Dean of the College, ex officio;
(d) The Executive Director of the College, ex officio;
(e) One (1) member of the faculty and one (1) member of the staff of the College elected by the faculty and staff, respectively, on the initiation of the President of the College;
(f) Three (3) members of the Society of Jesus;
(g) One (1) member appointed by the Archbishop of the Roman Catholic Archdiocese of Regina who is not a member of the College;
(h) Seven (7) members elected by the Board of Regents and approved by the Corporation of Owners;
(i) The Past Chair of the Board of Regents, ex officio, for a period of one year in the event of serving two consecutive terms as described in 2.02.
(each member of the Board is hereinafter referred to as a "Regent"
2.02 APPOINTMENT AND TERM
Subject to the confirmation of the appointment of the Regents by the Corporation of Owners, the term of office of a Regent shall be three (3) years, excepting in the case of a Regent who has been elected to fill a vacancy in which case such Regent shall act for the unexpired term of the Regent who has ceased to be on the Board. A Regent may serve only two (2) consecutive terms, with the exception of the ex officio members of the Board, and with the exception of the members of the Society of Jesus described in clause 2.01(f).
2.03 DUTIES OF THE BOARD
The Board shall assume the duties of Council, as defined under the Act to incorporate the Catholic College of Regina (1917 Second Session Chapter 76 Province of Saskatchewan). Without limiting the foregoing, the Board is responsible for overseeing and directing all matters respecting the management, administration and control of the College's property, revenues and financial affairs in a manner consistent with the mission of the College. The Board shall:
(a) Manage the general financial development of the College, and review and approve the annual auditor's report;
(b) Erect and maintain such buildings and structures for the College as in the Board's opinion, are necessary and proper;
(c) Maintain and keep in proper order and condition the property of the College, and lay out and expend such sums as it considers necessary for the support, maintenance and development of the College;
(d) Review and approve the annual budget of the College as presented by the President of the College;
(e) Subject to the approval of the Corporation of Owners, and by a two-thirds majority vote of the Board, appoint the President of the College;
(f) Subject to the approval of the Corporation of Owners, appoint the Dean of the College on the recommendation of the President of the College;
(g) Present to the Corporation of Owners an annual report of the Board's transactions during the preceding year in such form and manner as the Corporation of Owners may determine.
(h) Establish policies for the good governance of the Board of Regents and for the College consistent with the mission of the College and without limiting the foregoing, ensure that the College has policies that provide for:
i) All public fund-raising programs of the College;
ii) Provisions for the establishment and maintenance of such advisory councils, chairs, lectureships, scholarships, bursaries, fellowships, and other marks of academic achievements;
iii) The appointments, promotions, suspensions, and removal of the administrative and academic staff of the College;
iv) Student Admissions and Alumni affairs.
A quorum for the transactions of business at any meeting of the Board shall be a simple majority of Regents, which shall be present in person or in accordance with 2.11 below.
2.05 REMOVAL OF REGENT
The Corporation of Owners may by resolution passed at an extraordinary meeting of its members remove any Regent from office, and the vacancy created by such removal may be filled at the same meeting in accordance with 2.02 above.
2.06 VACATION OF OFFICE
A Regent ceases to hold office when he or she dies; is removed from office by the Corporation of Owners; or submits a written resignation to the College, or if a time is specified in such resignation, at the time so specified, whichever is later.
Corporation of Owners may fill a vacancy on the Board, except a vacancy resulting from an increase in the minimum number of Regents or from a failure to elect the minimum number of Regents. If the vacancy has arisen from a failure of the Corporation of Owners to elect the minimum number of Regents, the Corporation of Owners shall forthwith call an extraordinary meeting of its members to fill the vacancy. If the Corporation of Owners fail to call such meeting or if there are no such Regents then in office, any Corporation of Owners may call the meeting.
2.08 CALLING OF MEETINGS
Meetings of the Board shall be held from time to time and at such place in the Province of Saskatchewan as the Board or a quorum of the Regents may determine and may be called from time to time by the Chair or a majority of the Board.
2.09 NOTICE OF MEETINGS
Notice of the time and place of each meeting of the Board shall be given in the manner provided in Section Four (4) to each Regent not less than five (5) days before the meeting is to take place. A meeting of the Board may be held without formal notice if all the members of the Board are present thereat or those absent have waived notice of such meeting identified by their assent thereto in writing before or after the meeting.
2.10 NUMBER OF MEETINGS
The Board shall meet in May of each and every year, and shall meet a minimum of three (3) additional times during the year.
2.11 MEETING BY TELEPHONE
If all the Regents consent, a Regent may participate in a meeting of the Board by means of such telephone or other communications facilities as permit all persons participating in the meeting to hear each other, and a Regent participating in such a meeting by such means is deemed to be present at the meeting. Any such consent shall be effective whether given before or after the meeting to which it relates and may be given with respect to all meetings of the Board held while a Regent holds office.
2.12 CHAIR AND VICE-CHAIR
The Chair and the Vice-Chair shall be elected as officers of the Board at an Annual Meeting of the Board. The Chair and Vice-Chair are required to be members of the Board. The term of office of the Chair is for two (2) years and shall be renewable for an additional two (2) years by election. The term of office for the Vice-Chair shall be one (1) year, and may be re-elected for two additional one-year terms.
Where desirable, the Board may appoint a Secretary who need not be a member of the Board.
2.14 VACANCY OF CHAIR OR VICE-CHAIR
Where for any reason a vacancy arises in the office of Chair or Vice-Chair the Board shall fill the vacancy at the next meeting of the Board. The individual so elected shall be a member of the Board and his or her term shall be for the unexpired portion of the term of the officer being replaced.
2.15 ABSENCE OF CHAIR, VICE-CHAIR OR SECRETARY
In the case of the absence of the Chair, Vice-Chair or Secretary, or inability to act of Chair, Vice-Chair or Secretary, or where the Board for any reason deems it necessary, the Board may authorize any other remaining officer or any Regent to carry out all or any powers of such officer for the time being.
2.16 DUTIES OF CHAIR
The Chair of the Board shall:
(a) Cause notice to be given of all meetings;
(b) Cause an accurate and complete record to be kept of the minutes of all meetings and all transactions of the Board;
(c) Be responsible for the safekeeping of all official documents of the Board;
(d) Cause all correspondence to be attended to;
(e) Carry out such other duties as may be assigned by the Board.
2.17 DUTIES OF THE VICE-CHAIR
The Vice-Chair shall, in the absence of the Chair or in the case of the inability of the Chair to act, carry out all the duties and assume all the responsibilities of the Chair.
2.18 CHAIR OF MEETINGS
The Chair, or, in his or her absence, the Vice-Chair of the Board, shall be Chair of any meeting of Regents; and if no such officer is present, the Regents present shall choose any of their number to be Chair of the meeting.
2.19 VOTES TO GOVERN
Each member of the Board, with the exception of the Dean and the Executive Director, shall have the right to vote on all resolutions put to the members of the Board. Except where otherwise provided, at all meetings of the Board every question shall be decided by a simple majority of the votes cast on the question. In case of an equality of votes, the Chair of the meeting shall be entitled to a second or casting vote.
The Board may appoint one or more committees to assist it in carrying out its business and affairs. The members of such committees need not be members of the Board.
The duties of a committee of the Board may be exercised by a committee at which a quorum is present. Unless otherwise determined by the Board, each committee shall have the power to fix its quorum at not less than a majority of its members, to elect its Chair and to regulate its procedure.
Questions arising at a meeting of a committee shall be determined by a simple majority of the members present at a meeting at which a quorum is present and in the case of an equality of votes, the Chair of a meeting of a committee shall have a second or casting vote.
2.21 THE MEETINGS OF THE BOARD
(1) Subject to section 2.21, sub section (2), the meetings of the Board shall be open to the public.
(2) The Board reserves the right, or may in its discretion hold all or part of a meeting in camera, in which case the meeting will be confidential and will not be open to the public.
(3) The rules of Robert’s Rules of Order (latest Canadian revision) shall govern the meetings of the Board, except where otherwise stipulated in these By-Laws or as determined by the Board.
2.22 ATTENDANCE AT MEETINGS
Any Regent who fails to attend three (3) consecutive meetings of the Board, or misses more than 50 percent of the regularly scheduled meetings within a 12-month period, without the consent of the Chair, shall be deemed to have resigned from the Board.
2.23 EX CORDE ECCLESIAE
The “General Norms of the Apostolic Constitution of the Supreme Pontiff John Paul II Ex Corde Ecclesiae” as they apply to Campion College are appended to these By-Laws and form part of these By-Laws. The “Ordinances Issued by the Canadian Conference of Catholic Bishops in View of the Correct Application of the Apostolic Constitution Ex Corde Ecclesiae” and the document “Campion College Adoption of the CCCB’s Ordinances” are attached to the By-Laws as a guide to the local application of the General Norms.
CAMPION COLLEGE FACULTY FORUM
3.01 CAMPION COLLEGE FACULTY FORUM
To assist in the academic planning process and other related affairs of the College, there shall be a Campion College Faculty Forum (referred to as the "Forum").
The composition of the Forum shall be as follows:
(a) The President of the College, ex officio.
(b) The Dean, ex officio.
(c) All those who hold an academic appointment at the College.
(d) The College Librarian.
(e) The College Campus Minister(s).
(f) A student member elected by and from full-time students registered through the College.
(g) One University of Regina faculty representative from each of the Faculties of Arts, Science, and Fine Arts, who have the right to voice, without vote.
(h) By invitation of the Forum, representatives from Faculties in which the College does not teach, who have the right to voice, without vote.
3.03 DUTIES OF THE FORUM
It is the duty of the Forum to discuss and deliberate upon all matters pertaining to the academic and pastoral mission of the College and make whatever recommendations it deems advisable.
Its deliberations shall include, but not necessarily be restricted to, the following:
(a) To make recommendations to the appropriate academic bodies at the University of Regina on any matter of academic policy or principle that bears on the academic mission of the College;
(b) To make recommendations to the President relating to the academic policies of the College;
(c) To deliberate on the future directions of the College and make appropriate recommendations to the President and the Board;
(d) To participate in the consultative process leading to recommendations for the appointment of all faculty and professional librarians and campus ministers;
(e) To participate in the process outlined in the Procedure for the Appointment of Administrative Officers passed on May 8, 1996 by the Board for the appointment of a campus minister(s) of the College;
(f) To review and comment upon the proposed budget annually before it is presented to the Board;
(g) To exchange information in a collegial environment that might facilitate the mission of the College;
(h) To offer advice on any matter on which the President or the Dean seeks advice.
(a) Regular meetings
Regular meetings shall be held once a month during the period from September through May. An agenda shall be circulated in advance informing the members of the Forum of the matters to be discussed.
(b) Special Meetings
Special meetings may be called by the Dean at any time. When such meetings are called, members of the Forum shall be notified in advance of the matters to be considered at the meeting.
(c) The Forum may hold in camera meetings on internal matters at the discretion of the Dean, which the University of Regina representatives do not attend.
The meetings of the Forum shall be chaired by the Dean of the College. In the absence of the Dean, the members of the Forum shall select a chair pro tem.
Each member of the Forum, with the exception of the President and the Dean, shall have the right to vote on all resolutions put to the members of the Forum provided that he or she is present at the meeting at which the resolution is put. Tie votes, which are recommendations to the President, shall be forwarded to the President with the notation that the vote was a tie. Tie votes on other recommendations shall be deemed to have failed.
The Forum may appoint committees to assist in carrying out its business. It is not necessary that all of the members of these committees be members of the Forum. Such committees shall meet at the request of the Forum, select their own Chairs (unless this has already been done in establishing their terms of reference), arrive at a determination of the matters referred to it by the Forum by majority rule and report back to the Forum.
(a) Standing Committees
Standing Committees shall be created by the Forum to provide advice to the members of the Forum on matters of on-going concern. Such committees shall be provided with a regular place on the agenda to facilitate the reporting process.
(b) Ad hoc Committees
Ad hoc committees shall be created by the Forum to address special issues that may arise from time to time. These committees shall be dissolved when the matter has been resolved.
4.01 METHOD OF GIVING NOTICE
Any Notice to be given under this By-Law shall be sufficiently given if delivered personally to the person to whom it is to be given or if delivered to his recorded address or if mailed to him at his recorded address by prepaid ordinary or air mail or if sent to him at his recorded address by any means of prepaid transmitted or recorded communication. A notice so delivered shall be deemed to have been given when it is delivered personally or to the recorded address as aforesaid; a notice so mailed shall be deemed to have been given when deposited in a post office or public letter box; and a notice so sent by any means of transmitted or recorded communication shall be deemed to have been given when dispatched or delivered to the appropriate communication company or agency or its representative for dispatch. The recorded address of any member, Regent or officer, shall be kept by the Chair of the Board and may be changed in accordance with any information believed by him to be reliable.
EXECUTION OF INSTRUMENTS
5.01 EXECUTION OF INSTRUMENTS
The Corporation of Owners shall have the power from time to time by resolution to appoint any person or persons, on behalf of the College, either to sign contracts, documents or other instruments in writing generally or to sign specific contracts, documents or other instruments in writing. The Seal of the College may, when required, be affixed to contracts, documents or other instruments in writing, signed as aforesaid by a person or persons, appointed by resolution of the College
This By-Law may be amended only with the approval of the Corporation of Owners.
7.01 RESCISSION OF BY-LAW DATED November 5, 1921 as Amended by By-Law Dated May 30, 1985
The By-Law of the College dated November 5, 1921 (being general By-Law No. 1/21) as amended by By-Law dated May 30, 1985 (being general By-Law No. 2/85) is hereby rescinded.
7.02 RESCISSION OF BY-LAW DATED May 30, 1985 as Amended by By-Law Dated November 18, 1986
The By-Law of the College dated May 30, 1985 (being general By-Law No. 2/85) as amended by By-Law dated November 18, 1986 (being general By-Law No. 3/86) is hereby rescinded.
7.03 RESCISSION OF BY-LAW DATED November 18, 1986 as Amended by By-Law Dated September 22, 1994
The By-Law of the College dated November 18, 1996 (being general By-Law No. 3/86) as amended by By-Law dated September 22, 1994 (being general By-Law No. 4/94) is hereby rescinded.
7.04 RESCISSION OF BY-LAW DATED September 22, 1994 as Amended By By-Law Dated May 14, 1997
The By-Law of the College dated September 22, 1994 (being general By-Law No. 4/94) as amended by By-Law Dated May 14, 1997 (being general By-Law No. 5/97) is hereby rescinded.
7.05 RESCISSION OF BY-LAW DATED May 14, 1997 as Amended by By-Law Dated
May 14, 2008
The By-Law of the College dated May 14, 1997 (being general By-Law No. 5/97) as amended by By-Law dated May 14, 2008 (being general By-Law No. 6/2008) is hereby rescinded.
7.06 RESCISSION OF BY-LAW DATED May 14, 2008 as Amended by By-Law Dated May 13, 2009
The By-Law of the College dated May 14, 2008 (being general By-Law No. 6/2008 as amended by By-Law dated May 13, 2009 (being general By-Law No. 7/2009) is hereby rescinded.
8.01 EFFECTIVE DATE OF BY-LAW
This By-Law shall come into force and be effective on the date approved by the Corporation of Owners.
Enacted by the College the 25th day of May, 2009.
Chair of the Corporation of Owners
Vice-Chair of the Corporation of Owners